Legal

Privacy Policy

Last updated: 20 July 2026

This Privacy Policy explains how Green Med Ltd. ("Green Med", "we", "us", or "our") collects, uses, and protects your personal data when you visit our website or submit an enquiry through our contact form. We are committed to handling your data responsibly and in compliance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

1. Who We Are

Green Med Ltd. is a company registered in England and Wales (Companies House No. 13350293). We are the data controller for the personal data processed under this policy.

  • Company: Green Med Ltd.
  • Registered in: England and Wales
  • Company No.: 13350293
  • Registered address:
  • Email: support@greenmedltduk.com

2. Data We Collect

When you submit an enquiry through our "Request a Proposal" form, we collect the following personal data:

  • Full name
  • Job title (optional)
  • Organisation name
  • Email address
  • Phone number (optional)
  • Country and city/region
  • Project information — organisation type, timeline, budget range, services of interest, and a free-text project brief

We may also collect limited technical data automatically when you visit our website (see Section 8 – Cookies).

3. How We Use Your Data

We use your personal data for the following purposes:

  • To review and respond to your proposal enquiry
  • To assess your project requirements and prepare relevant proposals or consultations
  • To communicate with you about your enquiry and any follow-up correspondence
  • To maintain records of business interactions for internal administration

We will not use your data for automated decision-making or profiling, nor will we use it for unsolicited marketing without your explicit consent.

Under UK GDPR Article 6, we rely on the following lawful bases:

  • Consent (Art. 6(1)(a)): When you tick the consent checkbox on our form, you give us permission to process your data to respond to your enquiry. You may withdraw this consent at any time by contacting us at support@greenmedltduk.com.
  • Legitimate interests (Art. 6(1)(f)): For internal record-keeping and business administration related to active enquiries.

5. Sharing Your Data

We do not sell, rent, or trade your personal data. We may share it only in the following limited circumstances:

  • Service providers: Third-party tools we use to operate our website or manage communications (e.g. email platforms), who process data on our behalf under appropriate data processing agreements.
  • Legal obligations: Where we are required to disclose data by law, regulation, or court order.
  • Business transfers: In the event of a merger, acquisition, or sale of assets, your data may be transferred to the successor entity under the same protections.

6. Data Retention

We retain personal data submitted through our enquiry form for a maximum of 24 months from the date of submission, or for the duration of any ongoing business relationship — whichever is longer. After this period, your data is securely deleted.

If you withdraw your consent before this period ends and there is no other lawful basis to retain your data, we will delete it promptly upon receiving your request.

7. Your Rights

Under UK GDPR, you have the following rights regarding your personal data:

  • Right of access — Request a copy of the data we hold about you.
  • Right to rectification — Request correction of inaccurate or incomplete data.
  • Right to erasure — Request deletion of your data ("right to be forgotten").
  • Right to restrict processing — Request that we limit how we use your data.
  • Right to data portability — Request your data in a structured, machine-readable format.
  • Right to object — Object to processing based on legitimate interests.
  • Right to withdraw consent — Withdraw consent at any time without affecting the lawfulness of prior processing.
  • Right to lodge a complaint — Complain to the UK's supervisory authority, the Information Commissioner's Office (ICO), if you believe our processing of your data infringes UK GDPR. We would, however, welcome the opportunity to address your concerns directly first.

To exercise any of these rights, contact us at support@greenmedltduk.com. We will respond within one month of receiving your request.

8. Cookies & Similar Technologies

We use the following categories of cookies and similar technologies on our website:

  • Essential cookies — strictly necessary for the website to function, such as remembering your cookie consent choice. These do not require consent and cannot be disabled.
  • Analytics cookies (optional) — loaded only if you accept them, to help us understand how visitors use our site:
    • Microsoft Clarity — session-replay and heatmap analytics operated by Microsoft. See Microsoft's privacy statement.
    • Google Analytics (GA4) — traffic and usage analytics operated by Google. See Google's privacy policy.

Analytics cookies are not loaded until you accept them via the cookie banner shown on your first visit. You can accept or reject them at any time, and change your choice later using the "Cookie Preferences" link in the footer of any page. We do not use advertising cookies, and we do not sell cookie data to third parties.

9. International Transfers

Our analytics providers, Microsoft (Clarity) and Google (Analytics), are based in the United States and are certified under the UK Extension to the EU-US Data Privacy Framework, which the UK Government recognises as providing an adequate level of protection for personal data transferred to certified US organisations.

Where we work with any other service providers located outside the UK, we rely on Standard Contractual Clauses (SCCs), the UK International Data Transfer Addendum, or transfers to countries with a UK adequacy decision, as appropriate.

10. Security

We implement appropriate technical and organisational measures to protect your personal data against unauthorised access, loss, destruction, or alteration. Access to personal data is restricted to authorised personnel only and on a need-to-know basis.

While we take all reasonable steps to secure your data, no transmission over the internet can be guaranteed to be completely secure.

11. Changes to This Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or legal requirements. The "Last updated" date at the top of this page will be revised accordingly. We encourage you to review this page periodically.

12. Contact Us

For any questions, concerns, or requests relating to this Privacy Policy or your personal data, please contact us: